OpenOffice.org 2.x Betriebsanweisung PDF herunterladen (Seite 214)

Chapter 3: Managing Text Documents With Writer

2. Select the format of the label sheets that will be printed from the dropdown menu.

Remember to check Synchronize contents on the Options tab.

3. Click on New Document to close the dialogue.

4. When the label document open, invoke the data source view by pressing the F4 key.

5. Click the Tack icon at the edge of the data source view to avoid having it cover the first

label.

6. In the data source view, select the address data source table.

7. Drag the data fields needed for the Address individually into the top left label. For

example, click on the column header NAME and, keeping the mouse button depressed,

drag it into the label. This inserts a field.

8. Put the fields in order to complete the address in the first label at top left.

9. Place the cursor at the last text position (after the last field) in the first label.

10.Open the Fields dialogue by pressing the shortcut keys Ctrl+F2.

11.Choose the Database tab.

a) Select the type Next record,

b) Click on Insert

c) Click Close.

12.Now synchronize the labels by clicking the Synchronize button in the small window.

13.In the data source view, select the records that will printed on the labels, by clicking on

the row headers to the left. Use the Shift or Ctrl key in the usual way to select several

records at the same time.

14.On the Table Data toolbar, click - the Data in Fields icon.

15.Now save and/or print the label document.

After the last label on the page, the command Next Record is effected automatically. Therefore, do not insert the

command manually after the last label on a page.

Avoiding Blank Paragraphs

Sometime fields in a form letter can be empty and a blank line is printed. For example, there

is a field named COMPANY that should appear in the recipient field, but for some records

this field is empty. To prevent these empty fields from being included do the following:

1. Place the cursor in the text document before the form letter field COMPANY.

2. Choose Insert > Fields > Other to open the Fields dialogue.

3. On the Functions tab select the type Hidden Paragraph.

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OpenOffice.org 2.x Betriebsanweisung Seite 214