OpenOffice.org 2.x Betriebsanweisung PDF herunterladen (Seite 211)

Chapter 3: Managing Text Documents With Writer

5. With each dialogue, select the features needed.

6. Click Create to add this document to the templates and to open a Writer session to

complete the body.

7. If the body text will be used in the future, use File > Template > Save and overwrite the

initial instance of the template.

Having done this, this template may be used for other form letters:

1. Select Tools > Mail Merge Wizard to start the process of creating a form document

based on the template just created. The letter based on this template will be displayed and

already contain the fields for the address, date, sender, et cetera.

2. Choose From a template in the Mail Merge dialogue.

3. Press F4 to open the data source for the current document.

4. Select the records necessary for use in the form letter by clicking the row headers at the

left in the data source view. Press the Shift key and/or the Ctrl key to make a

selection. To print a form letter for all the records in the table, click the empty field above

the row headers to select all records.

5. Edit to suit personal requirements.

6. Save the document.

7. Now click the Mail Merge icon on the Table Data toolbar at the top of the data source

view. The Form Letter dialogue appears, where two choices are offered, to save as file(s)

or print. One can also choose to print selected records, all records or a particular range. If

printing a range, for example, records 1 to 5, ensure that the numbers follow the order

displayed in the data source view.

To sort or filter records in the data source view, by click the respective icons on the database

bar. For example, to sort all records according to postal code, place the cursor in the POSTAL

CODE (ZIP) field of any record and click Sort Ascending. Now the form letter is all ready to

go!

Note: If a completely new document containing the necessary form letter fields is being created, use drag and drop

to do so: Open the text document and press

to show the desired database table. Point to a column header and,

holding down the mouse button, drag it into the document. The field for inserting this item from this database table

is automatically placed in the document.

Creating and Printing Labels and Business Cards

Designing Business Cards via dialogue

Choose File > New > Business Cards to open a dialogue with several tabs that help design

the look of business cards. These are generally fairly simple, which may or may not be what

is wanted.

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OpenOffice.org 2.x Betriebsanweisung Seite 211