OpenOffice.org 2.x Betriebsanweisung PDF herunterladen (Seite 153)

Chapter 3: Managing Text Documents With Writer

g) Mark the other check boxes under Create from to create the index from all the

objects of a certain type.

h) Assign names to the objects in the Options tab of the corresponding property

dialogue.

i) Click OK to generate the index from marked entries.

Using a Concordance File

A concordance file is a variation of an index in that it provides exact references to words in

the document and permits cross-referencing and sub-indexing. Thus a concordance file

contains a number of key words and information as to how these words are to be seen in an

index.

One way to create an alphabetical index is to use a concordance file. Users will need to know

what terms are wanted in the index, and how these should be displayed. OpenOffice.org

allows an index to have up to three levels: parent, sub-parent, indexed item.

Preparation

Place the cursor in the document where the index is to be inserted then select Insert >

Indexes and Tables > Indexes and Tables. On the Index/Table tab, enter into the Title box

the name that will bet displayed at the beginning of the index. In the Type box, choose

Alphabetical Index. Under Options check Concordance file and after clicking on File, choose

New. A Save As dialog box pops up and a name must be assigned to the index and Saved.

The extension automatically given to the concordance file is .sdi. The other fields and tabs

in the Insert Index/Table screen are used to design the layout of the index.

Entering Data

The 'Edit Concordance File' screen is now displayed with seven columns: Search term,

Alternative entry, 1

key, 2

key, Comment, Match case, and Word only.

'Search term' is the actual term to be searched for in the document. The search term can be

more than one word.

'Alternative entry' is the term that will be shown in the index. If the Search and Alternative

terms are the same, Alternative can be left blank.

key' is the parent term that the current term should be listed under in a multi-level index

and is left blank if the term is to stand on its own.

key' is the sub-parent term that the current term should be listed under in a multi-level

index and is left blank if the term is to stand on its own or if it only has one parent.

The information in the Comment field does not get printed in the index and can be used for

any additional information.

'Match case' means that uppercase and lowercase letters are considered when searching for a

term and is 'No' by default.

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OpenOffice.org 2.x Betriebsanweisung Seite 153