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Editing data sources

Some data sources can be edited in the View Data Sources dialog. A

spreadsheet can not. A record can be edited, added, or deleted.

The data is displayed on the right side of the screen. Click in a field to

edit the value.

Beneath the records are five tiny buttons. The first four move

backwards or forwards through the records, or to the beginning or end.

The fifth button, with a small star, inserts a new record (Figure 219).

Figure 219: View Data Sources navigation buttons

To delete a record, right-click on the gray box to the left of a row to

highlight the entire row, and select Delete Rows to remove the

selected row.

Figure 220: Deleting a row in the Data View window

Launching Base to work on data sources

You can launch OOo Base at any time from the View Data Source pane.

Just right-click on a database or the Tables or Queries icons and select

Edit Database File. Once in Base, you can edit, add, and delete tables,

queries, forms, and reports.

Using data sources in Writer and Calc

Data can be placed into Writer and Calc documents from the tables in

the data source window. In Writer, values from individual fields can be

inserted. Or, a complete table can be created in the Writer document.

One common way to use a data source is to perform a mail merge.

Tip

Choosing Tools > Mail Merge Wizard or clicking on the Mail

Merge icon on the View Data Source pane launches the Mail

Merge wizard which steps you through creating a mail merge

document. See Chapter 11 in the Writer Guide.

286 Getting Started with OpenOffice.org 3.x

Insert new

record

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