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Figure 324: Adjust layout
Step 6: Edit document and insert extra fields
In step 6 you have another opportunity to exclude particular recipients from the mail
merge, as shown in Figure 325.
Figure 325: Edit document
You can also edit the body of the document. If you started with a blank document, you
can write the whole letter in this step. Click Edit Document to shrink the wizard to a
small window (Figure 326) so you can easily edit the letter.
Chapter 11 Using Mail Merge 325
- OpenOffice.org 3.3 1
- Writer Guide 1
- Copyright 2
- Note for Mac users 2
- Contents 3
- Chapter 1 9
- Introducing Writer 9
- What is Writer? 10
- Toolbars 11
- Moving toolbars 12
- Floating toolbars 13
- Customizing toolbars 13
- Right-click (context) menus 14
- Status bar 14
- Changing document views 17
- Starting a new document 17
- • Press the Control+N keys 18
- Opening an existing document 19
- Saving a document 20
- Password protection 22
- Closing a document 23
- Closing OpenOffice.org 23
- Using the Navigator 24
- Using the Navigation toolbar 26
- Setting reminders 27
- Getting help 28
- Undoing and redoing changes 29
- Using Writer on a Mac 30
- Chapter 2 31
- Setting up Writer 31
- User Data options 32
- General options 33
- Memory options 34
- View options 35
- Print options 37
- Path options 38
- Color options 38
- Font options 40
- Security options 41
- Appearance options 42
- General Load/Save options 43
- Choosing options for Writer 48
- Formatting Aids options 50
- Grid options 51
- Default fonts 51
- Default table options 53
- Change tracking options 54
- Compatibility options 54
- AutoCaption options 56
- Mail Merge E-mail options 57
- Choosing language settings 58
- Choose spelling options 59
- Chapter 3 62
- Working with Text 62
- Selecting text 63
- Finding and replacing text 65
- Inserting special characters 68
- Inserting en and em dashes 69
- Formatting paragraphs 70
- Setting tab stops and indents 72
- Formatting characters 73
- Autoformatting 74
- Using footnotes and endnotes 78
- Checking spelling and grammar 80
- Using built-in language tools 82
- Using the status bar 83
- Hyphenating words 85
- Using AutoCorrect 87
- Using word completion 88
- Using AutoText 89
- Inserting AutoText 90
- Line numbering 91
- Recording changes 93
- Merging modified documents 95
- Comparing documents 95
- Adding other comments 96
- Using cross-references 97
- Using hyperlinks 97
- Editing hyperlinks 100
- Chapter 4 102
- Formatting Pages 102
- Introduction 103
- Choosing a layout method 103
- Changing page margins 109
- Formatting separator lines 112
- Using frames for page layout 114
- Creating frames 115
- Anchoring frames 117
- Linking frames 117
- Using tables for page layout 119
- Creating sections 122
- Naming sections 123
- Linking sections 123
- Saving a new section 127
- Editing and deleting sections 127
- Updating links 129
- Creating headers and footers 130
- Numbering pages 135
- Changing the number format 136
- Numbering pages by chapter 137
- Restarting page numbering 139
- Adding a border 144
- Chapter 5 148
- Printing, Exporting 148
- Faxing, and E-Mailing 148
- Quick printing 149
- Controlling printing 149
- Selecting what to print 152
- Printing a brochure 153
- Printing envelopes 156
- Printing labels 158
- Sending a fax 160
- Exporting to PDF 160
- Exporting to XHTML 166
- E-mailing Writer documents 166
- > Mail Merge E-mail 167
- Digital signing of documents 169
- Removing personal data 170
- Chapter 6 171
- Introduction to Styles 171
- What are styles? 172
- Style selection basics 173
- Using Fill Format mode 174
- Applying styles 177
- Applying character styles 179
- Applying frame styles 180
- Applying page styles 180
- Example: Chapters 181
- Applying list styles 182
- Modifying styles 183
- Center Heading 1 185
- Indent Heading 3 186
- Using AutoUpdate 187
- Sample poem 189
- Final result 190
- Copying and moving styles 191
- Deleting styles 192
- Setting up heading numbering 195
- Chapter 7 201
- Working with Styles 201
- Creating custom (new) styles 202
- Understanding linked styles 204
- Working with paragraph styles 205
- Options for positioning text 210
- Controlling tab stops 212
- Setting up a drop cap 214
- Working with character styles 217
- Migrating to character styles 218
- Working with frame styles 219
- Working with page styles 221
- Background and Border pages 223
- Header and Footer pages 224
- Columns page 224
- Footnote page 224
- Working with list styles 228
- Creating a new list style 229
- Options page 232
- Category 234
- Enter CDTrack 234
- Applying the list style 235
- Chapter 8 236
- Working with Graphics 236
- Graphics (images) in Writer 237
- Creating and editing images 237
- Adding images to a document 238
- Linking an image file 239
- Embedding linked images 240
- Modifying an image 242
- Using the Picture toolbar 243
- Transparency 244
- Cropping images 245
- Resizing an image 246
- Rotating a picture 247
- Other settings 247
- Using Writer’s drawing tools 248
- Creating drawing objects 249
- Resizing a drawing object 250
- Grouping drawing objects 250
- Arranging graphics 252
- Anchoring graphics 252
- Aligning graphics 253
- Wrapping text around graphics 253
- follow these steps: 254
- Editing the contour 255
- Example 1: page wrapping 256
- Margin to image distance 256
- Spacing image to text 256
- Image anchor 256
- Adding captions to graphics 259
- Illustration 1. An example 260
- Adding captions manually 261
- Creating an image map 262
- Chapter 9 265
- Working with Tables 265
- Creating a table 266
- Creating nested tables 268
- Formatting the table layout 269
- Default parameters 270
- Resizing rows and columns 271
- Inserting rows and columns 272
- Merging and splitting cells 273
- Specifying table borders 273
- Formatting the table text 277
- Vertical alignment 278
- Number formats 279
- Rotating text in a table cell 279
- Moving between cells 280
- Sorting data in a table 280
- Additional table operations 282
- I II III) option 283
- Cross-referencing a table 284
- Merging and splitting tables 286
- Deleting a table 286
- Copying a table 286
- The Table menu and toolbar 287
- Figure 290: Table toolbar 288
- Name Description 288
- Chapter 10 290
- Working with Templates 290
- Creating a template 292
- Editing a template 294
- Caution 295
- Setting a default template 297
- Organizing templates 299
- Deleting a template 300
- Importing a template 300
- Exporting a template 300
- Chapter 11 301
- Using Mail Merge 301
- What is mail merge? 302
- Creating the data source 302
- Registering a data source 303
- Creating a form letter 305
- Editing merged documents 309
- Printing mailing labels 310
- Printing 313
- Creating an envelope template 318
- Step 2: Select document type 319
- Step 3: Insert address block 320
- Matching the fields 322
- Do not 323
- Step 4: Create salutation 324
- Step 5: Adjust layout 324
- Expand it to see the fields 326
- Step 7: Personalize documents 327
- Step 8: Save, print or send 327
- Chapter 12 330
- Tables of Contents 330
- Indexes, and Bibliographies 330
- Tables of contents 331
- Changing the title 333
- Setting the type of index 333
- Creating from index marks 334
- Adding elements 335
- Changing elements 336
- Deleting elements 336
- Hyperlinking an entry 336
- Styles page 337
- Adding color 338
- Adding a graphic 339
- Deleting a color or graphic 339
- • Edit an existing TOC 340
- • Delete a TOC 340
- Editing a table of contents 340
- Alphabetic indexes 341
- Customizing index entries 343
- Formatting entries 347
- Adding multiple columns 348
- Other types of indexes 349
- list, select the 350
- list, choose 350
- Bibliographies 351
- Filtering records 352
- Changing column details 353
- is displayed 353
- Changing the data source 353
- Changing field details 354
- Formatting the bibliography 357
- Entries page 358
- • Au – Author 358
- • Ti – Title 358
- • Ye - Year 358
- Generating the bibliography 359
- Chapter 13 362
- Working with Master 362
- Documents 362
- Why use a master document? 363
- Step 1. Plan the project 366
- Step 2. Create a template 367
- Step 4. Create subdocuments 368
- Editing a master document 373
- Editing subdocuments 374
- Using bookmarks 375
- Setting references 375
- Problem solving 381
- Chapter 14 383
- Working with Fields 383
- Introduction to fields 384
- Quick and easy field entry 384
- ” on page 388 390
- Inserting cross-references 391
- Available formats 392
- Keyboard shortcuts for fields 397
- Fixing the contents of fields 397
- Converting fields into text 397
- Plan your conditional content 398
- Create the variable 399
- Conditional text 400
- Hidden text 401
- Using placeholder fields 404
- Chapter 15 409
- Using Forms in Writer 409
- Introduction to forms 410
- When to use forms 410
- Creating a simple form 411
- Activate design mode 412
- Insert form controls 412
- Configure controls 412
- Form controls reference 413
- Form Control toolbar 414
- More Controls toolbar 415
- Form Design toolbar 416
- Example: a simple form 418
- Configure form controls 421
- Finishing touches 422
- Accessing data sources 423
- • Close the dialog box 427
- Entering data into a form 428
- Advanced form customization 429
- Read-only documents 430
- Chapter 16 433
- Customizing Writer 433
- Customizing menu content 434
- Creating a new menu 435
- Modifying existing menus 436
- Adding a command to a menu 436
- Modifying existing toolbars 438
- Adding a command to a toolbar 438
- Creating a new toolbar 440
- Assigning shortcut keys 441
- Saving changes to a file 445
- Assigning macros to events 446
- Using extensions 447
- PDF Import 448
- Writer’s Tools 448
- Appendix A 449
- Keyboard Shortcuts 449
- Opening menus and menu items 450
- Controlling dialogs 451
- Stopping macros 451
- Function keys for Writer 452
- Shortcut keys for Writer 453
- Shortcut Keys Effect 454
- Shortcut Keys Effect 456
- Index 459 459
- Index 461 461
- Index 463 463
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