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Preparing a document for review (optional)

When you send a document to someone else to review or edit, you may want to

protect it first so that the editor or reviewer does not have to remember to turn on

the revision marks. After you have protected the document, any user must enter the

correct password in order to turn off protection and accept or reject changes.

1) Open the document and make sure that the Edit > Changes > Record menu

item has a check mark next to it, indicating that change recording is active.

2) (Optional) Click Edit > Changes > Protect Records. On the Protect Records

dialog, type a password (twice) and click OK.

Note

It is not necessary to password protect the document to prepare it for

review.

Identifying copies of spreadsheets

When not using the document sharing feature, it is important to keep track of the

different copies of the document. This can be done either in the file name or in the

file title. If you have not provided a file title in the spreadsheet’s properties, the

spreadsheet’s file name is displayed in the title bar. To set the title of the

spreadsheet, select File > Properties > Description.

Recording changes (tutorial)

For this chapter we will work with a budget proposal for a baseball team.

You are the sponsor of a youth baseball team. The coach has submitted a

budget to you for the season and you need to edit the costs and return it to

her.

You are concerned that if you just make the changes, then the coach won't

see the changes you made. You decide to use Calc with the record changes

feature turned on, so that the coach can easily see the change you have

made.

Figure 290 shows the budget spreadsheet your coach submitted.

Figure 290: Baseball budget spreadsheet

Chapter 11 Sharing and Reviewing Documents 287

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OpenOffice.org OpenOffice - 3.3 Grundlegende Anleitung Seite 287