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The default for a spreadsheet embedded in Impress is one single table called Sheet 1.
The name of the table is shown at the bottom of the spreadsheet area (see Figure
130).
If required, you can add other sheets. To do that:
1) Right-click on the bottom area near the existing tab.
2) Select Insert > Sheet from the pop-up menu.
Just as in Calc, you can rename a sheet or move it to a different position using the
same pop-up menu or the Insert menu on the main menu bar.
Note
Even if you have many sheets in your embedded spreadsheet, only one
sheet—the one which is active when leaving the spreadsheet edit mode—
is shown on the slide.
Each of the sheets is further organized into cells. Cells are the elementary units of
the spreadsheet. They are identified by a row number (shown on the left hand side on
a gray background) and a column letter (shown in the top row also on a gray
background). For example, the top left cell is identified as A1, while the third cell in
the second row is C2. All data elements, whether text, numbers or formulas, are
entered into a cell.
Moving the cursor to a cell
To move around the spreadsheet and select an active cell, you can:
• Use the arrow keys.
• Left-click with the mouse on the desired cell.
• Use the combinations Enter and Shift+Enter to move one cell down or one cell
up respectively; Tab key and Shift+Tab key to move one cell to the right or to
the left respectively.
Other keyboard shortcuts are available to move quickly to certain cells of the
spreadsheet. Refer to Chapter 5 (Getting Started with Calc) in the Getting Started
guide for further information.
Entering data
Keyboard input is received by the active cell, identified by a thick black border (see
Figure 130 where cell A1 is active). The cell reference (or coordinates) is also shown
on the left hand end of the formula bar.
To insert data, first select the cell to make it active, then start typing . Note that the
input is also added to the main part of the formula bar where it may be easier to
read.
Impress will try to automatically recognize the type of contents (text, number, date,
time, and so on) of a cell and apply default formatting to it. Note how the formula bar
icons change according to the type of input, displaying Accept and Reject buttons (
) whenever the input is not a formula. Use the green Accept button to confirm
the input made in a cell or simply select a different cell. In case Impress wrongly
recognizes the type of input, you can change it using the toolbar shown in Figure
131, or from Format > Cells in the main menu bar.
Chapter 7 Including Spreadsheets, Charts, and Other Objects 149
- Impress Guide 1
- Copyright 2
- Feedback 2
- Contents 3
- Chapter 1 6
- Introducing Impress 6
- What is Impress? 7
- Starting Impress 7
- The main Impress window 8
- Tasks pane 9
- Workspace 10
- Toolbars 10
- Status bar 10
- Workspace views 11
- Outline view 12
- Notes view 12
- Handout view 13
- Slide Sorter view 13
- Creating a new presentation 15
- Formatting a presentation 19
- Modifying the slide elements 21
- Modifying the slide show 22
- Running the slide show 23
- Using Impress on a Mac 24
- Chapter 2 25
- Using Slide Masters 25
- Styles, and Templates 25
- Designing a presentation 26
- What are slide masters? 26
- Working with slide masters 27
- Modifying a slide master 29
- Adding background objects 32
- Slide master styles 33
- Modifying default text areas 35
- Adding text to all slides 37
- Working with templates 38
- Creating your own templates 39
- Setting a default template 40
- Modifying a template 41
- Organizing templates 42
- Importing a template 43
- Exporting a template 43
- Chapter 3 44
- Working with text boxes 45
- Moving a text box 46
- Resizing a text box 47
- Deleting a text box 47
- Inserting text 48
- Inserting special characters 49
- Using styles to format text 51
- Applying a presentation style 52
- Formatting characters 53
- Font Effects page 54
- Position page 54
- Formatting paragraphs 55
- Indents and Spacing page 56
- Alignment page 57
- Tabs page 58
- Asian Typography page 58
- Creating a new outline level 60
- Customize page 62
- Using tables 64
- Creating a table 65
- Modifying a table 66
- Using fields 70
- Using hyperlinks 71
- Editing text hyperlinks 73
- Chapter 4 74
- Pictures 74
- Inserting pictures 75
- Managing the Gallery themes 78
- Formatting pictures 80
- Applying filters 82
- Creating an image map 85
- Chapter 5 87
- Managing Graphic Objects 87
- Creating lines and shapes 90
- Grouping shapes together 91
- Moving graphic objects 92
- Resizing graphic objects 93
- Applying special effects 93
- Rotating graphic objects 94
- Flip an object 96
- Mirror copies 96
- Distorting an image 97
- Set in circle (perspective) 98
- Set to circle (slant) 98
- Aligning shapes 99
- Arranging shapes 101
- Working with connectors 101
- Managing glue points 102
- 1 2 3 4 5 6 7 8 9 10 11 12 102
- Working with 3D shapes 103
- Animating images 106
- Animated image in one step 107
- Using Fontwork 108
- Using the Fontwork toolbar 109
- Line and Filling toolbar 110
- Chapter 6 111
- Formatting Graphic 111
- Formatting objects 112
- Formatting lines 112
- Creating line styles 114
- Creating arrow styles 116
- Line shadow 116
- Formatting the fill area 117
- Uniform color 118
- Fill with a gradient 118
- Fill with an image 119
- Using the Area dialog box 120
- Creating new area fills 121
- Creating gradients 123
- Creating hatching patterns 125
- Working with bitmap fills 126
- Property Meaning 127
- Formatting shadows 129
- Transparency formatting 130
- Advanced gradient controls 131
- Formatting text 133
- Text animation 134
- Formatting connectors 135
- Working with graphics styles 135
- Linked graphics styles 136
- Creating graphics styles 136
- Modifying a graphics style 138
- Applying graphics styles 139
- Deleting graphics styles 139
- Chapter 7 140
- Including Spreadsheets 140
- Charts, and Other Objects 140
- Using spreadsheets in Impress 141
- Editing a spreadsheet 142
- Navigating the spreadsheet 143
- Entering data 144
- Formatting spreadsheet cells 145
- Inserting a chart 146
- Choosing a chart type 148
- Entering chart data 150
- Formatting the chart 151
- Resizing and moving the chart 153
- Moving chart elements 153
- Inserting other objects 154
- Movies and sound 155
- OLE objects 156
- Other OLE objects 157
- Formulas 158
- Chapter 8 159
- Adding and Formatting 159
- Slides, Notes, and 159
- Handouts 159
- Introduction 160
- Adding a new slide 161
- Duplicating a slide 162
- Renaming a slide 163
- Expanding a slide 163
- Creating a summary slide 164
- Deleting a slide 164
- Modifying slides 167
- Printing slides 168
- Adding comments 170
- Adding and formatting notes 172
- Formatting notes 173
- • Header area 174
- • Date and Time area 174
- • Footer area 174
- • Slide number area 174
- Printing notes 175
- Creating handouts 176
- Changing the layout 177
- Formatting handouts 178
- Printing handouts 179
- Chapter 9 181
- Slide Shows 181
- Putting together a slide show 182
- Chapter 9 Slide Shows 189 183
- Hiding slides 184
- Chapter 9 Slide Shows 191 185
- Using slide transitions 186
- Chapter 9 Slide Shows 193 187
- Using slide animation effects 188
- Applying an animation effect 189
- Starting an animation effect 189
- Chapter 9 Slide Shows 197 191
- Chapter 9 Slide Shows 199 193
- Chapter 9 Slide Shows 201 195
- Advanced animation effects 196
- Using interactions 197
- Running a slide show 198
- • Press the Spacebar 199
- Chapter 10 200
- Printing, e-mailing 200
- Quick printing 201
- Controlling printing 201
- Selecting slides to print 203
- • What size to print slides 204
- Printing a brochure 205
- Exporting to PDF 206
- Figure 198: Initial View page 209
- Exporting as a Flash file 212
- E-mailing a presentation 216
- Removing personal data 217
- Chapter 11 220
- Setting Up and 220
- Customizing Impress 220
- User Data options 221
- Print options 221
- Color options 222
- Appearance options 222
- Choosing options for Impress 223
- Text objects section 224
- New document section 224
- Settings section 224
- Start presentation section 224
- Compatibility section 224
- View options 225
- Grid options 225
- Snap section 226
- Customizing the menu font 228
- Customizing menu content 228
- Creating a new menu 229
- Modifying existing menus 229
- Adding a command to a menu 230
- Customizing toolbars 231
- Creating a new toolbar 232
- Adding a command to a toolbar 232
- Saving changes to a file 235
- Resetting the shortcut keys 235
- Installing extensions 236
- Using extensions 236
- Appendix A 238
- Keyboard Shortcuts 238
- Function keys for Impress 240
- Shortcut Keys Effect 241
- Shortcut keys in slide shows 243
- Index 251 244
- Index 253 246
- Index 255 248
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