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Assigning shortcut keys

In addition to using the built-in keyboard shortcuts (listed in Appendix A), you can

define your own. You can assign shortcuts to standard OOo functions or your own

macros and save them for use with the entire OpenOffice.org suite.

Caution

Be careful when reassigning your operating system’s or OOo’s predefined

shortcut keys. Many key assignments are universally understood

shortcuts, such as F1 for Help, and are always expected to provide

certain results. Although you can easily reset the shortcut key

assignments to the OOo defaults, changing some common shortcut keys

can cause confusion, frustration and possible data loss or corruption,

especially if other users share your computer.

To adapt shortcut keys to your needs, use the Customize dialog, as described below.

1) Select Tools > Customize > Keyboard. The Customize dialog opens.

2) To have the shortcut key assignment available in all components of

OpenOffice.org select the OpenOffice.org button.

3) Next select the required function from the Category and Function lists.

4) Now select the desired shortcut keys in the Shortcut keys list and click the

Modify button at the upper right.

5) Click OK to accept the change. Now the chosen shortcut keys will execute the

function chosen in step 3 above whenever they are pressed.

Note

All existing shortcut keys for the currently selected Function are listed in

the Keys selection box. If the Keys list is empty, it indicates that the

chosen key combination is free for use. If it were not, and you wanted to

reassign a shortcut key combination that is already in use, you must first

delete the existing key.

Shortcut keys that are greyed-out in the listing on the Customize dialog,

such as F1 and F10, are not available for reassignment.

Example: Assigning styles to shortcut keys

You can configure shortcut keys to quickly assign styles in your document. Some

shortcuts are predefined, such as Ctrl+0 for the Text body paragraph style, Ctrl+1

for the Heading 1 style, and Ctrl+2 for Heading 2. You can modify these shortcuts

and create your own.

1) Click Tools > Customize > Keyboard. The Keyboard page of the Customize

dialog (Figure 321) opens.

2) To have the shortcut key assignment available only with one component (for

example, Writer), select that component’s name in the upper right corner of

the page; otherwise select OpenOffice.org button to make it available to

every component.

3) Choose the shortcut keys you want to assign a style to. In this example, we

have chosen Ctrl+9.

4) In the Functions section at the bottom of the dialog, scroll down in the

Category list to Styles. Click the expansion symbol (usually a + sign or

triangle) to expand the list of styles.

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