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Chapter 13
Calc as a Simple Database
A guide for users and macro programmers
- Calc Guide 1
- Copyright 2
- Feedback 2
- Contents 3
- Chapter 1 9
- Introducing Calc 9
- What is Calc? 10
- Parts of the main Calc window 11
- Toolbars 12
- Formula Bar 13
- Individual cells 14
- Sheet tabs 14
- Status bar 14
- Starting new spreadsheets 16
- Opening existing spreadsheets 17
- Opening CSV files 18
- Saving spreadsheets 19
- Password protection 20
- Saving as a CSV file 22
- Saving in other formats 23
- Going to a particular cell 23
- Moving from cell to cell 23
- Moving from sheet to sheet 26
- Selecting cells 27
- Selecting columns and rows 29
- Selecting sheets 29
- Working with columns and rows 30
- Deleting columns and rows 31
- Working with sheets 32
- Viewing Calc 33
- Freezing rows and columns 34
- The heavier horizontal 35
- Rows 4 through 13 and 35
- The first three 35
- Splitting the screen 36
- Thus, you 37
- Choosing a drag mode 40
- Chapter 2 41
- Entering, Editing, and 41
- Formatting Data 41
- Entering dates and times 43
- Entering special characters 43
- Inserting dashes 44
- Speeding up data entry 45
- Using a fill series 46
- Defining a fill series 47
- Using selection lists 48
- Validating cell contents 49
- Editing data 51
- Formatting data 53
- Using manual line breaks 54
- Formatting numbers 55
- Formatting the font 56
- Choosing font effects 56
- Formatting the cell borders 58
- Defining a new AutoFormat 60
- Using conditional formatting 61
- Hiding and showing data 63
- Sorting records 65
- Finding and replacing in Calc 67
- Finding and replacing text 69
- Chapter 3 72
- Creating Charts and 72
- Creating a chart 73
- Choosing a chart type 75
- Selecting data series 77
- Editing charts 78
- Changing the chart type 79
- Data labels 80
- Trend lines 82
- Mean value lines 83
- Y error bars 83
- Formatting charts 84
- Moving chart elements 86
- Formatting 3D charts 87
- Rotation and perspective 88
- Appearance 89
- Illumination 89
- Formatting the chart elements 91
- Formating data labels 92
- Resizing and moving the chart 93
- Gallery of chart types 95
- Pie charts 96
- Area charts 97
- Line charts 99
- Scatter or XY charts 99
- Bubble charts 100
- Net charts 101
- Stock charts 102
- Column and line charts 103
- Chapter 4 105
- Using Styles and 105
- Templates in Calc 105
- What is a template? 106
- What are styles? 106
- Types of styles in Calc 107
- Accessing styles 108
- Applying cell styles 109
- Using Fill Format mode 110
- Using the Apply Style list 110
- Applying page styles 111
- Modifying styles 111
- Cell style options 113
- Page style options 113
- Background 115
- Creating new (custom) styles 116
- Copying and moving styles 117
- Deleting styles 119
- Creating a template 120
- Editing a template 121
- Setting a default template 124
- Organizing templates 126
- Moving a template 127
- Deleting a template 127
- Importing a template 127
- Exporting a template 128
- Chapter 5 129
- Using Graphics in Calc 129
- Graphics in Calc 130
- Adding graphics (images) 130
- Insert Picture dialog 131
- Linking an image file 132
- Embedding linked images 133
- Modifying images 136
- Choosing a graphics mode 138
- Using graphic filters 138
- Adjusting colors 139
- Setting transparency 139
- Cropping pictures 140
- Resizing an image 141
- Rotating a picture 142
- Position and Size 143
- Original Size 143
- Description 143
- Assign Macro 144
- Using Calc’s drawing tools 145
- Positioning graphics 148
- Arranging graphics 149
- Anchoring graphics 150
- Creating an image map 151
- Chapter 6 154
- Printing, Exporting, and 154
- E-mailing 154
- Quick printing 155
- Controlling printing 155
- Printer options 156
- Selecting sheets to print 156
- Using print ranges 159
- Defining a custom print range 161
- Page breaks 163
- Headers and footers 164
- Header or footer appearance 165
- Exporting to PDF 167
- Window options section 170
- Exporting to XHTML 173
- Saving as Web pages (HTML) 174
- E-mailing spreadsheets 174
- Digital signing of documents 175
- Removing personal data 176
- Chapter 7 177
- Using Formulas and 177
- Functions 177
- Introduction 178
- Setting up a spreadsheet 178
- Lack of documentation 179
- Error-checking formulas 179
- Creating formulas 180
- Operator types 182
- Comparative operators 183
- Text operators 184
- Reference operators 186
- Relative referencing 189
- Absolute referencing 190
- Order of calculation 192
- Calculations linking sheets 192
- Sheet containing data 193
- Understanding functions 197
- Nested functions 198
- Function Wizard 200
- Finding and fixing errors 205
- Examples of common errors 206
- Color coding for input 207
- The Detective 208
- Examples of functions 210
- Simple statistics 211
- Rounding off numbers 213
- Advanced functions 217
- Chapter 8 218
- Using the DataPilot 218
- Solution 220
- Advantages 223
- Example 2: Timekeeping 227
- Differences and advantages 233
- Solution with the DataPilot 237
- Figure 179: Frequency 240
- Figure 180: Relative 240
- DataPilot functions in detail 241
- Data source 243
- The DataPilot dialog 244
- More options 245
- More settings for the fields 248
- Data fields 248
- Row and column fields 250
- Page fields 253
- Start the dialog 253
- Grouping rows or columns 253
- Sorting the result 257
- Drilling (showing details) 259
- Filtering 260
- Multiple data fields 262
- Shortcuts 266
- Function GETPIVOTDATA 267
- First syntax variation 268
- Second syntax variation 269
- Chapter 9 271
- Data Analysis 271
- Consolidating data 272
- Chapter 9 Data Analysis 273 273
- Creating subtotals 275
- Using “what if” scenarios 277
- Settings 278
- Changing scenarios 279
- Changing scenario cell values 280
- Using other “what if” tools 281
- Chapter 9 Data Analysis 283 283
- Chapter 9 Data Analysis 285 285
- Chapter 9 Data Analysis 287 287
- Goal Seek example 289
- Using the Solver 290
- Solver example 291
- Chapter 9 Data Analysis 293 293
- Chapter 10 294
- Linking Calc Data 294
- Why use multiple sheets? 295
- Setting up multiple sheets 295
- Inserting new sheets 296
- Renaming sheets 298
- Referencing other sheets 299
- Referencing other documents 301
- • Path and file name 302
- • Sheet name 302
- Hyperlinks and URLs 303
- Creating hyperlinks 304
- Editing hyperlinks 306
- Removing hyperlinks 306
- Linking to external data 307
- Using the Navigator 308
- Viewing data sources 314
- Editing data sources 314
- Embedding spreadsheets 316
- Other OLE objects 318
- Non-linked OLE object 319
- Linked OLE object 319
- Dynamic Data Exchange (DDE) 320
- DDE link in Writer 321
- Chapter 11 322
- Sharing and Reviewing 322
- Documents 322
- Opening a shared spreadsheet 324
- Saving a shared spreadsheet 325
- Recording changes 326
- Recording changes (tutorial) 327
- • Buy cheaper baseballs 328
- • Only buy 2 spare gloves 328
- Adding comments to changes 329
- Adding other comments 330
- Editing comments 331
- Reviewing changes 332
- Viewing changes 333
- Merging documents 335
- Comparing documents 337
- Saving versions 337
- Chapter 12 340
- Calc Macros 340
- Using the macro recorder 341
- Chapter 12 Calc Macros 343 343
- Write your own functions 345
- Using a macro as a function 348
- Chapter 12 Calc Macros 349 349
- End Function 350
- Passing arguments to a macro 351
- Accessing cells directly 353
- Conclusion 356
- Chapter 13 357
- Calc as a Simple Database 357
- Named range 359
- Database range 364
- Auto filters 367
- Standard filters 368
- Advanced filters 372
- Manipulating filtered data 375
- Using formulas to find data 379
- Examples 382
- ADDRESS(row; column) 383
- ADDRESS(row; column; abs) 383
- Database-specific functions 387
- Chapter 14 389
- Setting up and 389
- Customizing Calc 389
- User Data options 391
- Print options 391
- Color options 391
- Security options 393
- Appearance options 395
- General Load/Save options 396
- Choosing options for Calc 400
- Updating section 401
- Input settings section 401
- View options for Calc 402
- Display section 403
- Calculate options 404
- Iterative references section 405
- Date section 405
- Other options 406
- Sort Lists options 407
- Changes options 408
- Grid options 408
- Customizing the menu font 410
- Customizing menu content 410
- Creating a new menu 412
- Modifying existing menus 412
- Adding a command to a menu 413
- Customizing toolbars 414
- Creating a new toolbar 415
- Adding a command to a toolbar 416
- Saving changes to a file 419
- Resetting the shortcut keys 419
- Installing extensions 420
- Using extensions 421
- Appendix A 422
- Keyboard Shortcuts 422
- Cell formatting shortcuts 426
- DataPilot shortcuts 427
- Appendix B 428
- Description of Functions 428
- Functions available in Calc 429
- Mathematical functions 430
- Integer_1; integer_2; 432
- Base is the base for the 432
- Financial analysis functions 435
- Several other 449
- Date and time functions 458
- Month is an 459
- Day is an integer 459
- Number is a time value 460
- Type is 461
- Logical functions 462
- Informational functions 463
- Database functions 466
- Array functions 468
- Spreadsheet functions 470
- Text functions 475
- is the number to 476
- Find_text is the 478
- Add-in functions 479
- Places is the 481
- The complex number 481
- Number is the octal 483
- Appendix C 484
- Calc Error Codes 484
- General error codes 487
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